MnVFC Required Reports and Trainings

Each site that stores and/or administers Minnesota Vaccines for Children (MnVFC) vaccine must enroll in the MnVFC program and have their own Personal Identification Number (PIN). Sites are responsible for maintaining their enrollment in the program by completing the requirements below.

MnVFC policies and procedures manual

2026 MnVFC Policies and Procedures Manual (PDF)
The manuals for Replacement Method and Separate Stock sites have been combined into one manual. Pay close attention to information for your site type, especially in the How to Manage the MnVFC Program section. Sites should review the manual and sign and date the signature page (page 7), certifying they have read it. The blank pages in the manual were purposely left to allow for double-sided printing.

Note: The policies and procedures manual is updated on an annual basis and may not reflect the recent changes to the recommended immunization schedule.

MnVFC annual online training

The vaccine coordinator and backup coordinator are required to complete this training by November 30 each year. The training is always available so staff can complete it if their site is newly enrolling or for currently enrolled sites that have staff who are new to these roles.

To access the course, go to Minnesota Department of Health (MDH) Learning Center and follow the instructions on the page.

Once you have logged into the Learning Center select Catalog, Infectious Disease, and MnVFC Program Required Annual Training 2026, or you can just search for MnVFC. When you find the course, select click to enroll, start (to load the training), and the play button to begin.

Note: The online training is updated on an annual basis and may not reflect the recent changes to the recommended immunization schedule.

Required forms and reports

Links to complete the forms required for your site will be emailed to your MnVFC site contacts each fall.

• Minnesota Vaccines for Children (MnVFC) Program Provider Agreement: The provider agreement must be signed by the medical director every 24 months (by November 30 in odd years).
• Minnesota Vaccines for Children (MnVFC) Program Annual Report of the Number of Immunized Pediatric Patients: The annual report is due by November 30 each year. Sites must report a de-duplicated count of pediatric patients immunized from October 1 of the previous year through September 30 of the current year.
• Replacement sites ONLY: Replacement Method of Vaccine Management Agreement: Sites that use the replacement method of vaccine management are required to complete an additional form each year. It is due November 30. Parent sites may sign a replacement agreement on behalf of all sites in their system, but the agreement must include a list of each PIN number for it to be valid.

Other requirements

Each enrolled site is required to participate in compliance visits every 24 months. Site reviewers will schedule these visits in advance. These are very important touch points to offer support and ensure your program is in compliance. Sites may be selected for unannounced compliance visits where vaccine storage and handling is the focus.

If you have questions about any of these requirements, please contact health.mnvfc@state.mn.us.